This is not meant to be copied or reproduced in any manner as it is Property of MaD Technical Services
Incorporates Provisions of OSHA 29 CFR 1926
This Document is Sole Property of MaD Technical Services there will be no authorized reproduction except as per the distribution list performed by MaD Technical Service Safety Personnel. This is to comply with document control Policy and to prevent any un-updated copies being in circulation. All Copies will be maintained as laid out in this document.
1.0 - Policy Statement
The personal safety and health of each employee of MaD Technical Services is of primary importance. The prevention of occupational injury/illness is of such consequence that this will be given precedence over operating productivity whenever necessary.
To be successful, MaD Technical Services will maintain a safety and loss prevention program, exceeding industry standards. This program will embody the proper attitudes toward injury and illness prevention on the part of all supervisors and employees. It will also require cooperation in all safety and loss prevention matters, not only between supervisors and employees, but also between each employee and his or her fellow workers. Through this cooperation, we will obtain our objective of a superior safety record in our industry.
Our objective is a safety and loss prevention program that will eliminate accidents and disabling injury / illness from our operations. Our goal is ZERO accidents and injuries. Our safety and loss prevention program will include:
Mechanical and Physical Safeguards to prevent accidents.
A. Safety inspections to discover and eradicate unsafe working conditions or practices; to control health hazards; and to comply fully with the safety and health standards for each workplace, project and/or facility.
B. Training programs for employees to insure safe practices.
C. Personal Protective Equipment and instruction for its care and use.
D. Development and enforcement of safety and health rules, requiring that employees comply with these rules as a condition of employment.
E. A prompt and thorough investigation of every accident and unsafe incident to determine causes and prevent a reoccurrence.
1.1 - MaD Technical Services recognizes that the responsibilities for safety and loss prevention are shared:
A. As your employer, MaD Technical Services accepts the responsibility for leadership of the safety and loss prevention program; for its effectiveness and improvement, and for providing the safeguards required to ensure safe working conditions.
B. Each manager and foreman is responsible for developing the proper attitudes toward safety and loss prevention in themselves and in those they supervise; and for ensuring that all operations are performed with the utmost regard for safety and loss prevention for their employees, their equipment and materials and themselves.
C. As employees, you are responsible for wholehearted, genuine cooperation with all aspects of the safety and loss prevention program.
1.2 - Accidents and property loss can be avoided by the use of good judgment, common sense and adherence to the MaD Technical Services, workplace safety and health program and policies. We solicit your full cooperation in implementing the safety rules outlined in our program and look forward to accepting you as an employee of MaD Technical Services.
Chapter 2 - Responsibilities
2.0 - Safety and Loss Prevention Responsibilities
MaD Technical Services is responsible for ensuring that all onsite and offsite work activities, equipment, and facilities operated or maintained by MaD Technical Services our subcontractors or suppliers conform fully with safety and health regulations promulgated by the U.S. Department of Labor in Title 29 CFR 1910 and 1926, Occupational Safety and Health Act of 1970, and provisions of all state approved plans and safety procedures. Compliance shall include the aforementioned regulations, standards and codes and all such regulations, standards and codes as included by reference. These responsibilities include, but are not limited to, the following:
2.1 - Management:
A. Establish rules and programs designed to promote safety and make known to all employees the established rules and programs.
B. Provide all supervisors with copies of appropriate rules and regulations.
C. Make available training necessary for employees to perform their tasks safely.
D. Provide protective equipment for employees where required.
E. Impress upon all employees, subcontractors and suppliers, the responsibility and accountability of each individual to maintain a safe workplace.
F. Record all instances of violations and investigate all accidents.
G. Discipline any employee disregarding safety and loss prevention policies.
H. Require all subcontractors as a matter of contract and all material suppliers through purchase order terms, to follow established safety rules.
I. Require all subcontractors to submit for review their safety programs and encourage them to work safely.
J. Conduct safety inspections, maintain records and continually monitor the program for effectiveness.
2.2 - Safety Representative:
The MaD Technical Services Safety and Health compliance program shall be managed and administered by the Safety Representative.
Ensure the company’s compliance with all applicable federal, state, and local safety and health requirements.
A. Ensure that each employee is provided with adequate and appropriate occupational safety and health training and personal protective equipment.
Inspect all workplaces, projects, and/or facilities periodically, but not less than once per quarter.
Ensure that the safety and health policies are comprehensive and effective.
B. Review each accident and conduct any investigation wherein an accident has resulted in serious occupational injury, illness or property damage.
C. Promote safety and health and serve as a resource to all staff.
D. Review the program on an annual basis.
2.3 - The Safety Committee (when establisheD. shall:
A. Will be established when employee levels warrant this
B. Promote a safe and healthy work environment at all times.
C. Encourage communication between employees and management.
D. Serve as an oversight committee on all issues relative to safety and health.
E. Make recommendations to the Safety Representative.
2.4 - The Office/Benefits Manager Mike Hempstead shall:
Manage and administer the Worker's Compensation Program, record, maintain and post the annual OSHA Log 300 for recordable occupational injuries and illnesses and maintain the Health Records for any "at-risk" employees to bloodborne pathogens.
A. Brief newly hired employees on health and insurance benefits, including the Workers’ Compensation Program.
Note: In the absence of an Office/Benefits Manager the Safety Representative shall perform those duties.
2.5 - Managers(s):
A. Plan production so that all work will be done in compliance with established safety regulations.
B. Be completely responsible for on-the-job safety and loss prevention and to correct safety deficiencies.
C. Make sure proper safety materials and equipment are available and used and that all equipment is in safe working order.
D. Instruct foremen in safety requirements. Review accidents and supervise correction of unsafe practices.
E. Hold on-site, weekly, safety meetings and provide employees with proper instruction on safety requirements.
F. Require conformance of safety standards from all subcontractors.
G. Notify management of safety violations.
2.6 - Foremen / Supervisors:
A. Carry out safety programs at the work level.
B. Be aware of all safety requirements and safe working practices.
C. Plan work activities to comply with safe working practices.
D. Instruct new employees, existing employees, and subcontractors performing new tasks on safe working practices.
E. Make sure protective equipment is available and used.
F. Make sure work is performed in a safe manner and no unsafe conditions or equipment is present.
G. Correct all hazards, including unsafe acts and conditions, which are within the scope of your position.
H. Secure prompt medical attention for any injured employees.
I. Report all injuries and safety violations to management.
2.7 - Workers:
A. Work safely in such a manner as to ensure your own safety as well as that of co-workers and others.
B Request help when unsure about how to perform any task safely.
C. Correct unsafe acts or conditions within the scope of the immediate work.
D. Report any uncorrected unsafe acts or conditions to the appropriate supervisor.
E. Report for work in good mental and physical condition to safely carry out assigned duties.
F. Use and maintain all safety equipment provided.
G. Maintain and properly use all tools under your control.
H. Follow all safety and project rules.
I. Provide fellow employees help with safety requirements.
J. REPORT ALL WORK RELATED INJURIES OR ACCIDENTS TO YOUR SUPERVISOR - IMMEDIATELY.
2.8 - All Personnel (without regard to position or assignment):
A. Strive to make all operations safe.
B. Maintain mental and physical health conducive to working safely.
C. Keep all work areas clean and free of debris.
D. Assess result of your actions on the entire work place. Work will not be performed in ways that cause hazards for others.
E. Before leaving work, replace or repair safety precaution signs or barriers that have been removed or altered. Unsafe conditions will not be left to imperil others.
F. Abide by the safety rules and regulations promulgated for this construction project.
2.9 - Subcontractors and Suppliers:
A. Abide by safety rules and regulations as promulgated by Federal, State and local authorities including those of MaD Technical Services and any General Contractor.
B. Notify all other contractors when their activities could affect the health or safety of other employees in the workplace, project and/or facility.
C. Check in with MaD Technical Services site supervision when entering or leaving any job-site.
D. Inform MaD Technical Services site safety representative of all injuries to workers, immediately.
E. Report to MaD Technical Services site supervision or safety representatives any unsafe conditions.
F. Provide for review Safety and Hazard Communications Programs.
G. Provide a chemical inventory list and copies of Material Safety Data Sheets (MSDS) for any hazardous materials - prior to bringing materials on-site.
2.10 - Record keeping.
A. Employee Acknowledgement Form. Record of initial safety training will be recorded by having the new employee sign the “Employee Acknowledgement Form” of the employee handbook. The Safety Representative shall ensure these acknowledgement forms are filed and maintained in the employee’s personnel file.
B. Employee Safety Training Record. Subsequent safety training will be documented by the employees printing and signing their names as an addendum to the safety topic page(s) presented. The Safety Representative will maintain copies of the safety training records in an employee’s personnel file and/or a “Safety Training” folder.
C. Tool Box Safety Meeting – Weekly Minutes Form. Weekly safety training will be documented by the employees signing their names to the weekly toolbox meeting form that states the safety topic presented. The Safety Representative will maintain copies of the safety training records in an employee’s personnel file and/or a “Safety Training” folder.
D. Inspection Checklist. Periodic workplace, project and/or facility safety inspections will be conducted and documented by a “competent person” as defined by OSHA. The Safety Representative will, by calendar year, maintain copies of all documented inspections and the status of corrective actions for identified safety deficiencies, in a “Safety Inspection” folder.
E. Incident Investigation Report (SF-301). This form may be used in lieu of OSHA Form 301. This form will also satisfy documentation for Workers’ Compensation claims. The Safety Representative will, by calendar year, maintain copies of all investigation reports in an “Accident Investigation” and/or “Workers’ Compensation - Employee Claims” folder.
F. State Workplace Safety – Your Rights and Responsibilities pamphlet, if applicable, will be given to each new hire. Each new hire will read the pamphlet and complete any acknowledgement page. The acknowledgement portion shall be retained in the employees’ personnel file.
Chapter 3 - Orientation and Training
3.0 - Orientation and Training.
3.1 - Orientation:
A. All employees will attend a safety/project orientation by MaD Technical Services prior to commencing employment on the project site.
B. All MaD Technical Services employees and subcontractors will attend a Project Safety Orientation prior to commencing work on the project. This training shall cover the following items, where applicable and established:
1) Project Orientation - Parking, Badging, Drug Policy, General Contractor Safety Policies.
2) MaD Technical Services Safety Philosophy and Policy.
3) Disciplinary procedures.
4) Accident reporting.
5) Personal Protective Equipment.
6) Fall Protection -100% tie-off.
7) Fire Prevention.
8) Hazardous Communication Standard, Material Safety Data Sheets, and Environmental Safety.
9) House Keeping
3.2 - Hazard Communication Program
A. Each MaD Technical Services employee will receive training in compliance with the OSHA Hazard Communication Standard, 29 CFR 1926.59, Hazard Communication. This training will be part of the initial project indoctrination and will cover the following areas:
1) A review of the requirements of the Hazard Communication (HazCom) Standard.
2) Chemicals or hazardous materials likely to be found in this workplace, project and/or facility; their health effects and means of exposure or routes of entry.
3) The MaD Technical Services Hazard Communication Program is available at all times to MaD personnel in the MaD Technical Services shop next to overhead door.
4) Material Safety Data Sheets (MSDS’s) and how to read and interpret labels, and MSDS information are available at all times in the MaD Technical Services Office at front door.
5) How to lessen or prevent exposure to hazardous chemicals or materials through the use of control/work practices and Personal Protective Equipment.
6) Emergency procedures to follow in the event of an accident or exposure involving hazardous chemicals/materials.
B. Continuous HazCom training will be conducted as needed by special projects or assignments
C. All active employees will receive annual refresher training.
3.3 - Additional or Special Training - As Needed.
A. Specific training for new tasks/operations as required.
B. Equipment Operator certification training as required.
C. Special training as required by General Contractor safety representative.
D. Additional crew training following investigation of a safety incident.
4.0 - Inspections and Hazard Control Procedures.
4.1 - Personal Protective Equipment (PPE..
MaD Technical Services will insure that all employees and subcontractors will use appropriate PPE while on-site. This will include appropriate hard hats, safety glasses, hearing protection, body harnesses and positioning belts, lockout/tagout equipment and all other necessary equipment as required by site and working conditions.
4.2 - Housekeeping.
MaD Technical Services will enforce housekeeping requirements daily. This will include:
A. Requiring subcontractors to keep their work areas orderly and clean up daily.
B. Keeping walkways and access areas clear.
C. Run cords and hoses so as not to pose a trip hazard. Do not run cords or hoses through doorways or other openings where they could be pinched and damaged.
D. Combustible materials and debris will be properly stored or disposed of daily. Trash will not be permitted to accumulate and will be placed in covered containers or furnished dumpsters.
E. Form and scrap lumber will be stored and cleared away from the work area daily. All protruding nails will be hammered in, removed or bent over to prevent injury.
F. Spills involving combustible or flammable liquids, oils or grease will be cleaned up immediately.
4.3 - Self-Inspections.
MaD Technical Services safety and supervisory personnel will perform walk-through inspections. Inspections will be documented and deficiencies noted. Equipment operators will inspect their equipment daily, and a log will be kept in the piece of equipment. All inspection logs will be available for review.
The Safety Representative is the authority on all company Occupational Safety and Health inspections and safety training, and is responsible for ensuring all required safety inspections are promptly conducted.
A. Types and Frequency of Safety Inspections and Surveys. Safety Inspections shall be conducted at periodic intervals of all work locations.
B. When established, safety committee members are responsible for conducting self-inspections of their areas and other areas, as assigned by the Safety Representative.
C. Supervisors are responsible for conducting self-inspections of their assigned work area(s).
4.4 - Governmental Inspections.
In the event of a governmental inspection, the compliance officer will be directed to any General Contractor’s office. If not the General Contractor, MaD Technical Services will follow the prescribed General Contractor procedures.
A. Outside Agency Inspections. These may include:
1) State Occupational Safety & Health Inspector.
2) City/County/State Fire Inspector.
3) Insurance Company Loss Control Consultant.
4) Other bonified inspectors with a contractual or legal interest.
B. The Safety Representative shall be immediately notified by any employee who has knowledge of an outside agency inspection, and accompany all inspectors while they are on the property.
C. Supervisors shall also be notified and will be encouraged to accompany outside agency inspections of their areas of responsibility.
4.5 - Audits.
MaD Technical Services will cooperate fully with any General Contractor, and the insurance authority with regard to monthly and periodic safety audits. Additionally, MaD Technical Services will conduct a monthly audit of all subcontractors under our contract, which are on-site.
4.6 - Planning.
All project activities will include planning for safety concerns throughout the project.
4.7 - Responsibilities for "Controlling" Workplace Hazards.
It is the responsibility of all employees to control the possibility of hazards in their work area, which, if left uncorrected, could cause injury to other employees, the public at large and damage to equipment or property.
4.8 - Requirements for "Reporting" Workplace Hazards.
All workplace hazards, which cannot be immediately controlled (barricaded, placement of warning/danger signs, etc.) or corrected on the spot, shall be immediately reported to the supervisor in charge and the company Safety Representative.
4.9 - Procedures for "Correcting" Identified Workplace Hazards.
It is the responsibility of each supervisor to ensure that identified workplace hazards are corrected and employees informed. Hazards that have been identified through safety inspections shall be corrected within a reasonable time to make necessary repairs or corrections to abate the hazard.
5.0 - General Safety Requirements - Site Activities:
A. Tools: All tools and equipment utilized in the workplace, project, or in any facilities will be in good repair. Additionally:
1) Air tools and hoses will be secured at the connectors by a wire or safety clip, each side, before use.
2) Powder Activated tools will only be operated by personnel certified by the tool manufacturer to operate such tools. All powder-activated tools will be in good condition and will be used only for the purpose for which they were designed
3) Power tools will be double insulated and in good repair. Power cords will be the three (3)-prong type when possible, any plug that should have a ground prong but is missing the ground prong will be removed from service until repaired. Power tools will not be hoisted or lowered by the cord.
4) Hand tools will be in good repair. Hand tools will be checked periodically to ensure that the heads fit securely in the handles, no burrs or mushroomed heads exist. All hand tools will be used only for the purpose for which they were designed.
B. Compressed Gas Cylinders:
1) All cylinders will be used or stored in an upright position. Cylinders will be tied off when stored and secured in carts when being used.
2) Oxygen and fuel gas cylinders will be stored in separate locations at least 20 feet apart unless separated by a 1-hour firewall. Empty and full cylinders will be separated and empties clearly marked "MT' or "Empty". All cylinders, when not in use will have the valves shut and the valve caps in place.
3) Hoses will be in good condition and connections will be checked for leaks. Hoses will be protected from damage and rolled up and stored on hangers when not in use. Only hoses designed for oxygen and fuel gases use will be utilized.
4) Cylinders will only be hoisted using a cart or carrier designed for that purpose. Cylinders will never be hoisted by using a choker or rope around the cylinder or valve stem.
C. Flammable liquids:
All flammable liquids will be stored in approved, marked, containers. Containers, when not in use will be stored in an area exclusively designated for the storage of flammable or combustible liquids and compressed gases. The area will be posted "NO SMOKING" and a minimum 20#ABC rated extinguisher will be located within 50 feet of the area.
D. Welding and Burning:
1) Welders and helpers will use proper protective equipment including, hard hats, proper eye protection, safety glasses under welding hoods, and welding screen where practical.
2) When grinding personnel will employ the use of a full-face shield over safety glasses. Care will be given when raising the face shield to prevent grinding dust from falling into the eyes.
3) Welding machines and cutting torches and regulators will be in good repair and function properly. Defective equipment will be removed until repaired.
4) A 20# ABC rated fire extinguisher will be placed at the point of operation for all welding or cutting within 25 feet of combustible or flammable materials. A fire watch will be utilized when deemed necessary by MaD Technical Services safety personnel.
5) Hot Work Permits. MaD Technical Services will comply with permit procedures set forth for any project by any General Contractor.
1) Electrical cords or tools with a damaged or missing ground plug will be removed from service until repaired or replaced.
2) All cords and power tools will be inspected monthly as a part of our assured grounding program. Cords will be marked with a colored tape per the following schedule:
Assured Grounding Program:
January - July -- Yellow
February - August -- White
April - October -- Green
May - November -- Red
June - December -- Blue
3) Generators used for temporary power during construction shall be properly grounded and personnel protected during use.
4) Lighting: Provide temporary lighting with guards, except when recessed or otherwise protected. Lighting shall be a minimum of 5-foot candles for general construction and 10-foot candles for walkways, stairwells, ladderways, and areas where machinery is in use.
5) Extension cords shall be protected from damage. Wherever feasible cords shall be located so as not to be a trip hazard.
6) A More specific Electrical Safety Program and Control of Hazardous Energy (lockout-tagout) Program is addressed under a specific hazard Policy and is a part of this manual When viewed in its entirety.
F. Cranes, lifts, and Machinery:
1) Only authorized and qualified personnel will operate equipment.
2) All equipment will be inspected prior to being placed into service. Operators will be responsible for daily inspections of their equipment. Inspection logs will be maintained with the equipment and subject to audit. This includes any equipment placed onsite by subcontractors.
3) Machinery will be shut down and motors shut off before refueling or servicing. No smoking will be permitted during fueling operations.
4) Load charts, special hazard warnings and hand signals will be posted in a conspicuous place on the equipment.
5) The swing radius arc of all cranes will be barricaded to prevent injury.
6) Cranes, Lifts, fork trucks and other equipment shall not be operated within ten (10) feet of any electrical line rated 50 KV or lower. The exception to this rule will be when the line is de-energized or otherwise protected by the entity having jurisdiction over the line.
7) Operators shall not swing loads above areas where other personnel are working. Employees will not walk under suspended loads. Tag lines will be used with all loads.
8) Cranes and lifts will not be operated during high winds, severe storms or when lightening is in the area. Crane jibs will be secured during high winds or high wind warnings to prevent tipping. Follow crane manufacturer’s guidance for high wind precautions.
9) Operators will take hand signals from only one designated individual. In the event of confusion the operator will cease operation until it can be determined who will issue the signals. Anyone can give an emergency stop signal.
10) Personnel shall not ride on booms, hooks, buckets, forks, or on any moving piece of equipment not designed to carry personnel other than the operator, this shall include the bed of pickup trucks.
G. Fire Prevention:
1) All office/equipment trailers shall be equipped with a minimum 20# ABC rated fire extinguisher.
2) All site construction vehicles shall be equipped with a minimum 10# ABC rated fire extinguisher.
3) All personnel, including office staff, will receive training in the use of fire extinguishing equipment.
4) All extinguishers shall be inspected monthly and a record maintained offsite.
5) A minimum 20# ABC rated extinguisher shall be located within 50 feet of any fuel dispensing, flammable or combustible liquid or compressed gas storage area.
6) No Smoking signs will be placed within 50 feet of all storage areas for flammable or combustible liquids, compressed gases or other hazardous materials.
7) Flammable and combustible liquids will only be stored in approved safety containers.
8) Combustible debris will not be permitted to accumulate onsite.
H. Ladders, Scaffolds and Platforms:
1) Ladders will be maintained in good condition.
A. All extension ladders will be secured a minimum of 42" above any landing, which they serve.
B. Job-built ladders shall conform in every respect with OSHA regulations.
C. Access areas will be kept clear of material and debris.
D. When using ladders personnel will not stand on the top three (3) rungs, use both hands while climbing or descending a ladder and face the ladders at all times.
E. Tools and materials will be hoisted to the work area instead of being carried by the employee while climbing or descending a ladder.
2) Scaffolding: Only approved scaffolding will be used.
A. All scaffolding over 6 feet high will conform to OSHA regulations, including proper guardrails and toeboards.
B. Scaffolds shall be inspected and tagged by MaD safety personnel prior to use by employees.
C. Only scaffold grade, stamped, planking will be used. Solid planking shall be required on each working level.
D. Proper access ladders will be utilized. Personnel will not be permitted to climb on scaffold end frames or cross braces.
A. All platforms over 6 feet high will conform with OSHA regulations and include proper guardrails, toe boards and access ladders.
B. Only authorized and trained personnel shall operated mechanical lifts i.e. manlifts and scissor lifts. All personnel will be tied off to the basket/work platform when using a mechanical lifts.
I. Fall Protection:
No MaD Technical Services employee or subcontractor will be required at any time to expose themselves to a potential fall to a lower elevation without some form of required protection. If this is not followed to the letter, then the job will not be performed.
1) Mandatory 100 % protection when exposed to falls over 6 feet.
2) Exposure will be prevented by:
A. Establishing walls, floors, and/or standard guardrails.
B. Using work platforms and/or aerial lifts.
C. Use of Fall Protection system.
3) Fall protection systems: Fall arrest system:
Required when there is a risk of a worker falling from an elevated position 6 feet or above. A personal fall arrest system is a passive protection system, which comes into service when a fall occurs.
4) Maintenance and Inspection:
A. All fall protection equipment shall be inspected regularly for wear and damage. Damaged equipment will not be used.
B. Harnesses should be hung up when not in use.
C. Should cleaning be needed, do not use harsh chemicals such as gasoline, degreasers, paint thinner or turpentine.
D. A few drops of lightweight motor oil should be used to lubricate and protect the snap hooks.
J. Rigging and Material Handling:
1) General Requirements:
A. All rigging equipment shall be inspected prior to use and as necessary during the shift to ensure safety. Damaged or defective equipment shall be immediately removed from service.
B. All rigging devices, including slings, will have permanently affixed identification stating size, grade, rated capacity and manufacturer.
C. Rigging not in use will be stored away from the immediate work area.
D. All rigging shall be stored so as to avoid damage, kinks and bends.
E. Only approved, manufactured and tested hooks, grabs, clamps or other lifting devices shall be used.
F. Slings not in use shall not be left on the ground. Store slings to prevent unnecessary exposure to dirt and the elements.
G. All slings in use on the project shall have manufactured eyes.
2) Safe Operating Practices:
A. Slings in use shall not be shortened by knots, bolts or other makeshift devices.
B. Slings shall be padded to protect from damage due to sharp corners.
C. Slings used in a basket hitch shall have the loads balanced to prevent slippage.
D. All loads handled by slings shall be landed on cribbing so that slings need not be pulled from under or be crushed by the load.
E. Slings subjected to shock loading shall be immediately removed from use and destroyed.
F. When using U-bolt wire rope clips (Crosby clamps) manufacturer's instructions shall be used to determine the number and spacing of clips.
G. Wire rope clips shall be applied in accordance with manufacturer's instructions.
3) Inspection and Record Keeping:
A. Operators will inspect and document the condition of all wire rope and nylon slings, hooks, clamps, and shackles, daily prior to use. Damaged slings or hardware shall be removed from service.
B. Once each month slings shall be inspected and marked with color-coded tape. The color will match that used for the Assured Equipment Grounding Program (AEGP). (Refer to item 5.0.E.2)
C. A record of monthly inspections will be maintained by MaD Technical Services Safety.
D. Wire rope slings shall be removed from service when:
(i) Two randomly distributed broken wires in one rope lay or five broken wires in one strand in one rope lay.
(ii) Wear or scraping of one-third the original diameter of outside individual wires.
(iii) Chinking, crushing, bird caging, or similar damage exists.
(iv) End attachments are deformed, cracked or worn
(v) Exposure to high temperatures. In excess manufacturer's specification.
(vi) Corrosion of the rope or the end attachments.
E. Natural or synthetic fiber rope slings shall not be used.
F. Synthetic web slings shall be removed from service when:
(i) Subjected to bums or melting from any heat source, acids or caustic chemicals.
(ii) Snags punctures, tears or cuts are observed, exposing the safety wear cording.
(iii) Stitching is worn or broken.
(iv) Exposure to temperatures in excess of 180 degrees Fahrenheit.
K. Temporary Heat:
1) Temporary heating will be approved on an individual basis. Provisions shall be made to monitor air quality, and build-up of harmful gases to prevent the possibility of carbon monoxide poisoning.
2) Heaters shall be approved type only, in good repair and used in accordance with the purpose for which they were designed.
3) All temporary heating devices will be inspected regularly and inspections documented at least monthly.
L. Powered Industrial Trucks:
1) General requirements.
This section contains safety requirements relating to fire protection, design, maintenance, and use of fork trucks, motorized hand trucks, and other specialized industrial trucks powered by electric motors or internal combustion engines. This section does not apply to compressed air or non-flammable compressed gas-operated industrial trucks.
A. All new powered industrial trucks shall meet the design and construction requirements for powered industrial trucks established in the "American National Standard for Powered Industrial Trucks, Part II, ANSI B56.1-1969
B. Approved trucks shall bear a label or some other identifying mark indicating approval by the testing laboratory. If the powered industrial truck is accepted by a nationally recognized testing laboratory, it should be so marked. Modifications and additions, which affect capacity and safe operation, shall not be performed by the customer or user without manufacturer’s prior written approval. Capacity, operation, and maintenance instruction plates, tags, or decals shall be changed accordingly.
C. If the truck is equipped with front-end attachments other than factory-installed attachments, the user shall request that the truck be marked to identify the attachments and show the approximate weight of the truck and attachment combination at maximum elevation with load laterally centered.
D. The user shall see that all nameplates and markings are in place and are maintained in a legible condition.
2) Designated locations.
A. Power-operated industrial trucks shall not be used in atmospheres containing hazardous concentration of acetylene, butadiene, ethylene oxide, hydrogen (or gases or vapors equivalent in hazard to hydrogen, such as manufactured gas.
B. High Lift Rider trucks shall be fitted with an overhead guard. If the type of load presents a hazard, the user shall equip fork trucks with a vertical load backrest extension.
3) Fuel handling and storage.
A. The storage and handling of liquid fuels such as gasoline and diesel fuel shall be in accordance with NFPA Flammable and Combustible Liquids Code (NFPA No. 30-1969) is incorporated by reference as specified in OSHA Sec. 29 CFR 1910.6.
B. The storage and handling of liquefied petroleum gas fuel shall be in accordance with NFPA Storage and Handling of Liquefied Petroleum Gases (NFPA No. 58-1969), which is incorporated by reference as specified in OSHA Sec. 29 CFR 1910.6.
4) Operator training.
A. Safe operation. The employer shall ensure that each powered industrial truck operator is competent to operate a powered industrial truck safely, as demonstrated by successful completion of training and evaluation.
B. Prior to permitting an employee to operate a powered industrial truck (except for training purposes), the employer shall ensure that each operator has successfully completed the required training.
C. Training program implementation. Trainees may operate a powered industrial truck only under the direct supervision of persons who have the knowledge, training, and experience to train operators and evaluate their competence; and where such operation does not endanger the trainee or other employees.
D. Training shall consist of a combination of formal instruction (e.g., lecture, discussion, interactive computer learning, video tape, written material), practical training (demonstrations performed by the trainer and practical exercises performed by the traineE., and evaluation of the operator's performance in the workplace.
E. Persons who have the knowledge, training, and experience to train powered industrial truck operators and evaluate their competence shall conduct all operator training and evaluation.
F. Training program content. Powered industrial truck operators shall receive initial training in the following topics, except in topics, which the employer can demonstrate are not applicable to safe operation of the truck in the employer's workplace.
G. Certification. The employer shall certify that each operator has been trained and evaluated as required by this paragraph (l). The certification shall include the name of the operator, the date of the training, the date of the evaluation, and the identity of the person(s) performing the training or evaluation.
5) Truck operations.
A. Trucks shall not be driven up to anyone standing in front of a bench or other fixed object.
B. No person shall be allowed to stand or pass under the elevated portion of any truck, whether loaded or empty.
C. Unauthorized personnel shall not be permitted to ride on powered industrial trucks. A safe place to ride shall be provided where riding of trucks is authorized.
D. The employer shall prohibit arms or legs from being placed between the uprights of the mast or outside the running lines of the truck. When a powered industrial truck is left unattended, load-engaging means shall be fully lowered, controls shall be neutralized, power shall be shut off, and brakes set. Wheels shall be blocked if the truck is parked on an incline.
E. A powered industrial truck is unattended when the operator is 25 ft. or more away from the vehicle, which remains in his view or whenever the operator leaves the vehicle and it, is not in his view.
F. When the operator of an industrial truck is dismounted and within 25 ft. of the truck still in his view, the load engaging means shall be fully lowered, controls neutralized, and the brakes set to prevent movement.
G. A safe distance shall be maintained from the edge of ramps or platforms while on any elevated dock, or platform or freight car. Trucks shall not be used for opening or closing freight doors.
H. Brakes shall be set and wheel blocks shall be in place to prevent movement of trucks, trailers, or railroad cars while loading or unloading. Fixed jacks may be necessary to support a semi trailer during loading or unloading when the trailer is not coupled to a tractor. The flooring of trucks, trailers, and railroad cars shall be checked for breaks and weakness before they are driven onto.
I. There shall be sufficient headroom under overhead installations, lights, pipes, sprinkler system, etc.
J. An overhead guard shall be used as protection against falling objects. It should be noted that an overhead guard is intended to offer protection from the impact of small packages, boxes, bagged material, etc., representative of the job application, but not to withstand the impact of a falling capacity load.
K. A load backrest extension shall be used whenever necessary to minimize the possibility of the load or part of it from falling rearward.
L. Only approved industrial trucks shall be used in hazardous locations.
M. Industrial trucks shall be examined before being placed in service, and shall not be placed in service if the examination shows any condition adversely affecting the safety of the vehicle. Such examination shall be made at least daily. Where industrial trucks are used on a round-the-clock basis, they shall be examined after each shift. Defects when found shall be immediately reported and corrected.
M. High Wind Precautions:
1) General requirements.
A. Monitoring weather conditions is a critical safety factor in the construction industry. It is especially critical for outside work where workers and materials are exposed to the destructive forces (weather conditions) of nature. It is customary protocol in the construction industry for the owner, general and subcontractor companies to monitor the weather conditions for their jobsites and to take appropriate actions and/or measures to protect their employees, materials and the public at-large.
2) Specific requirements.
A. Prior to construction, gather historical weather data for the construction site; Monitor weather conditions daily (via local national weather service and/or local internet servicE..
B. Upon notification of adverse weather conditions, such as high winds, storms, lightning, etc., likely to create unsafe working conditions, the safety manager shall:
C. Immediately notify subcontractors under his control and other jobsite workers to secure all loose building materials and be prepared to shut down the jobsite.
D. Ensure through inspection, that contractor(s)/subcontractor(s) band or tie all loose materials on the jobsite. Secure banded/tied materials to floors or columns.
6.0 - Accident Investigation.
6.1 - Program Introduction.
Accident investigation is an integral part of the total occupational safety and health program. It is especially important as a means to determine root causes, document facts, provide information on costs, and promote safety. All serious occupational injuries and illnesses shall be thoroughly investigated by the Safety Representative with the underlying goal of preventing recurrence.
6.2 - Record Keeping.
In order to establish meaningful goals and objectives for mishap reduction, we must first know where we, as a company, have been in terms of previous mishap experience. For that reason and to comply with federal recordkeeping requirements, the following documentation shall be maintained:
A. The Safety Representative shall maintain for a period of 5 years:
1) Safety accident investigation reports for all lost workday occupational injuries, illnesses or equipment damage;
2) Safety accident investigation reports for company property damage, as a result of accidents;
3) Records of formal claims against the company for injury, illness, personal loss, and/or damage to personal property; and
B. The Benefits Administrator shall:
If applicable, maintain records for a period of five (5) years on all occupational injuries and illnesses and record that data on the appropriate forms. Note: In the absence of a Benefits Administrator, the Safety Representative shall perform those duties.
1) OSHA Form No. 300, Log of Work-Related Injuries and Illnesses, shall be used to record injuries or illnesses that result in fatalities, lost workdays, require medical treatment, involve loss of consciousness, or restrict work or motion. The annual report of this form must be posted by February 1st in a centralized area visible to all employees, and remain there for at least 3 months.
2) OSHA Form No. 301, Injury and Illness Incident Report, shall, when used, be used to give details of each recordable occupational injury and illness. Records must be available for examination by representatives of the U.S. Department of Labor and the Department of Health and Human Services. Note: This record and/or the SF-301must be kept for five years.
3) OSHA Form No. 300A, Summary of Work-Related Injuries and Illnesses, provides additional data to make it easier for employers to calculate incidence rates. Employers must review the OSHA 300 Log information before it is summarized on the 300A form.
6.3 - Reporting Occupational Injury, Illness and Property Damage.
A. Employees shall report all occupational injuries, illnesses and property damage, initially through their supervisor to the MaD Technical Services Safety Representative.
This is the preferred method, which will ensure employees receive medical treatment, if required, because of a serious and/or life threatening occupational injury and/or illness, and damage to property can be documented and repaired.
B. Supervisors will immediately notify the MaD Technical Services Safety Representative of any serious and/or life threatening occupational injury and/or illness, and property damage. All other minor occupational injuries and/or illnesses, and property damage will also be reported to the Safety Representative the following day.
C. The Safety Representative will ensure the company person responsible for Benefits Administration and/or Workers’ Compensation claims receives copies of the final report for all-occupational injuries and/or illnesses.
6.4 - Investigating Occupational Injury, Illness, and Property Damage.
A. The Supervisor, if initially notified, shall report to the scene of an occupational injury, illness, and property damage and immediately secure and protect the accident scene. Drawings and photographs, if needed, shall be used to record and document where and how the accident occurred and the extent of injuries and damage to property sustained. A preliminary and/or final incident report shall be accomplished and a copy provided to the company Safety Representative. The initial accident report shall become a permanent part of the formal accident investigation.
B. The Safety Representative shall report to and investigate all serious occupational injuries, illnesses and property damage. A formal Incident Investigation Report shall be prepared to determine the cause, document facts and recommend corrective actions to prevent recurrence.
6.5 - Responsibility for Corrective Action.
A. Actions necessary to correct or remedy accident causal factors shall rest with the MaD Technical Services Safety Representative.
B. The MaD Technical Services Safety Representative shall have the broad authority to recommend corrective actions to abate an identified hazard or deficiency to prevent injury or illness to employees, and to prevent property damage or personal loss.
7.0 - Safety Meetings.
7.1 - Weekly Safety Meetings: All MaD Technical Services employees involved in construction shall attend a weekly “tool box” safety meeting.
A. A record of each meeting will be kept documenting the topic, materials covered and employee attendance. Employees in attendance shall be required to sign the Tool Box Safety Meeting – Weekly Minutes Form (See Appendix B., acknowledging receipt of the safety training.
B. All construction subcontractors, required by OSHA regulations to conduct weekly safety training, shall conduct weekly "tool box meetings” with their respective employees. A record of these meetings will be kept and a copy submitted to the MaD Technical Services Safety Representative. This record will include the topic discussed and the signatures of those employees attending.
8.0 - Discipline.
No safety program can be effective without some form of discipline. There are no rules that must be followed, only guidelines. The following guidelines have been established by MaD Technical Services.
The first preventable accident or safety rule violation observed should result in a discussion with the employee and the supervisor or manager. This verbal reprimand should be documented, dated, and signed by those involved.
A second preventable accident or Major safety rule violation observed within a 12-month period should result in another discussion with the employee accompanied by a written reprimand. Time off without pay, up to a maximum of 5 days, should be considered.
A third preventable accident or Major safety rule violation observed within a 12-month period should result in another discussion with the employee and a serious evaluation needs to be made. This is probably grounds for termination.
8.1 - Enforcement (Compliance)
A. One point must be very clear: discipline has to be administered uniformly and consistently.
B. Violations of major safety rules and policies should be addressed in the following manner:
1) First Incident: Verbal warning, documented discussion.
2) Second Incident: Written reprimand, up to 5 days suspension.
3) Third Incident: Written reprimand, grounds for termination.
C. Each supervisor or manager shall be responsible for administering this policy to his/her subordinates.
D. All written reprimands and records of violations shall be held confidential and maintained in the employees’ personnel files.
8.2 - Accountability:
Each supervisor’s efforts and performance will be evaluated relative to reaching MaD Technical Services safety objectives and assigned responsibilities. This evaluation will be part of the supervisor’s performance review and will be used in part to determine his or her job assignments, merit increases or promotions.
9.0 - Medical / First Aid.
A. Each MaD Technical Services construction office shall be equipped with a standard first aid kit suitable for the size of the workforce. Additional first kits may be strategically positioned throughout the workplace and/or jobsite. The location of each kit will be communicated to all employees and shall be clearly marked “First Aid.”
B. Vehicle size first aid kits shall be maintained in each MaD Technical Services construction/project-use vehicle.
C. All first aid supplies shall be inspected at least monthly and replenished as required.
D. Accident / Injury reporting: All accidents, near miss incidents and injuries shall be reported to MaD Technical Services Safety Representative. Following an injury:
1) The employee’s injury will be evaluated and first aid rendered.
2) If the injury requires medical attention the employee will be escorted to the determined clinic. Further evaluation and treatment will be rendered.
Note: In the event of a life threatening emergency contact 911 for emergency medical assistance.
3) A determination will be made by MaD Technical Services site supervision and safety representative as to whether or not the injured, and any other involved are to be drug tested. Usually a post-accident drug test is required.
4) An Employer's Initial Report of Industrial Injury, Accident and Property Damage form will be completed for all injuries requiring medical attention, even if only first aid, when rendered at either an onsite clinic or outside medical facility.
5) A supervisor's report or Statement of Injury will be completed by the employees' supervisor.
6) An investigation into the incident will be completed by MaD Technical Services Safety Representative, even if no serious injury occurred.
7) A copy of any applicable State document on Employer's Initial Report of Industrial Injury, Accident and Property Damage form, Supervisor's report or Statement of Injury will be submitted to the MaD Technical Services Safety Representative for the employer provided workers' compensation coverage.
8) All first aid cases may be recorded on a First Aid Log maintained by MaD Technical Services Safety Representative.
E. Accident Review.
F. Following an injury or near miss accident, the incident will be reviewed with the Project Manager and onsite supervision. This review will address the effectiveness of our program, any additional task training that may be needed and measures to prevent recurrence.
10.0 - Emergency Planning and Procedures.
10.1 - Emergency Planning.
No Industrial, Commercial or Mercantile organization is immune to disaster. Emergencies can arise at any time and from many causes, but the potential loss is the same - people and property. Advance planning for emergencies is the only way to minimize this potential loss.
A. Planning is necessary - it is not a luxury, rather it is good insurance. Even though professionally trained emergency help and assistance may be available, the need for in-house emergency planning is still your first line of defense. A comprehensive management plan is intended to take care of all expected emergencies. This includes both the natural disasters and the common accident situation. Quite often emergency planning is assigned solely to the safety and health professional. This is fine, but there is a real need for the corporate management to be fully involved in the many decisions that must be made.
B. The safety of our employees, visitors, and customers must be the first concern in planning for an emergency. Care for the injured must be available immediately. In some situations, evacuation may be necessary.
C. Careful consideration shall be given to protecting the property and the operation. In a new facility, consideration shall be given to arranging and locating certain facilities and operations to provide greater inherent safety to the entire operation. In general, all emergency plans will include cleanup details necessary for the situation.
D. Finally, planning may be concerned with restoring business to normal. In emergencies likely to damage or close a facility or job site, the question of resuming operations under conditions of temporary wiring, lack of heating, or repair and construction work shall always be considered.
E. Regardless of the size of the MaD Technical Services project workforce, management will be responsible for developing and operating a program, which is designed to meet these eventualities. An effective plan requires the same good organization and administration as any business undertaking. There is no one emergency plan that will do all things for all organizations. Therefore, a plan that fits the needs of the workplace, project and/or facility will be developed.
F. Emergency plans involve organizing and training of small groups of people to perform specialized services, such as fire fighting or first aid. Small, well-trained groups can serve as a nucleus to be expanded to any size needed to meet any kind of emergency. Even with outside help available, a self-help plan is the best assurance that losses will be kept to a minimum.
G. An organization will need to develop several plans to control different types of emergencies. Although certain basic elements would be common to all plans, the same complete plan could not, for example, be used for a natural disaster, an in-house fire, or the common accident situation.
H. Before an organization initiates an emergency plan, it is necessary to evaluate the types of emergencies, potential disasters or accidents that could occur, and the potential harm to people and property.
I. The basic emergency preparedness plan for MaD Technical Services will include:
1) A chain of command;
2) An alarm and/or communication system;
3) Medical treatment plans;
4) Evacuation procedures.
10.2 - Types of emergencies.
A. Work Accidents. The "chain reaction" from a so-called "routine" work accident can result in an emergency. For example, a break in a chemical line or toxic vapors from outside the facility entering the ventilation system may create an emergency. Panic caused by a rumor or lack of knowledge can also creates an emergency. Plans for such situations should include establishment of auxiliary areas in the building to be used for medical treatment, a method of notifying employees of the actual situation, a method of quickly taking a head count from shift leaders, and sources of oxygen supplies available on short notice.
B. Fire and explosion. Except where fires result from large-scale explosions, the fire emergency usually allows a short time for marshalling of firefighters and organizing an evacuation if necessary. Many conflagrations originate as small fires, that is, fires that could positively be controlled by in-house personnel. Therefore, prompt action by a small, trained group can usually handle the situation. However, plans should include the marshalling of extensive fire fighting forces upon first indication of any fire growing beyond the "small fire" stage.
1) The main point is this; small fires should be checked as soon as they start. The first five minutes are considered the most important. Good housekeeping, prompt action by trained people, proper equipment, and common-sense precautions will prevent a small fire from becoming a disaster.
2) Fire protection equipment, especially sprinkler heads and kitchen overhead grease traps and fans, need to be periodically checked to ensure they are not blocked and in working order
3) Obstructions, such as storage boxes, must remain at least 18 in. from sprinkler heads in order for them to work as designed. Kitchens are the most likely source for fires to originate. Overhead grease traps must be cleaned at least once daily, or more often in heavy use areas. Non-sparking system cooling fans, used to control the heated trapped grease particles, must also be checked for operability on a regular basis.
C. Hazardous Materials. Because there are many chemical substances being used today, there must be concern with potential usage and handling problems. There are many rules and procedures to be observed, but again one must ask the question, what if a safeguard fails? What if the container cracks and substances leak out? In addition to normal hazards, area there potential chemical reactions with other substances that cause still further dangers to people and property? Any effective emergency plan must also include recognition of the potential for a hazardous chemical spill and its containment.
10.3 - Plan-of-action considerations.
Following the assessment of potential emergencies, the next step is to translate these needs into a plan of action.
A. MaD Technical Services management will be in charge of drafting a policy and getting the plan underway. The Safety Representative or another member of the safety committee will be appointed emergency planning coordinator.
B. Health and safety, medical, fire, and security personnel will be involved.
C. Supervision will be consulted.
D. Contacts with local law enforcement and fire departments are necessary.
E. The cost and effort involved in giving immediate attention to emergency planning can be justified by weighing the cost of preparedness against the possibility of yearly losses from accidents, fires and other unplanned events.
10.4 - Program considerations. The preliminary aspects of emergency planning - the need for advance planning and an evaluation of the type of emergencies and their potential harm to people and property have already been discussed. The next logical step is to translate this need into a working plan within the organizational structure. In some cases, this will require working with other agencies to most fully protect the company's operation.
A. Advance planning is the key. It is necessary to develop a written set of plans for action. The plans should be developed locally within the company (and corporate structurE. and be in cooperation with other neighboring or similar organizations and with government agencies. It may not always be possible for them to fully cooperate or participate, but through planned action each organization should be aware of certain available assistance. The company may need to plan to be largely dependent upon its own resources to provide the internal safety.
B. A description of the expected disasters with a risk statement.
C. A map of the plant or facility showing equipment, medical and first aid, fire control apparatus, shelters, command center, and evacuation routes.
D. A list (which may also be posteD. of cooperating agencies and how to reach them. ---A plant or facility warning system.
E. A central communication center, including home contacts of employees.
F. A shutdown procedure, including internal security procedures.
10.5 - Chain of command.
A MaD Technical Services disaster plan coordinator should be appointed.
A. The disaster plan coordinator should be a member of top management, because he/she will have to be able to delegate authority and speak for the company. The coordinator's regular duties should be such that the greater part of their time will normally be spent at the workplace he/she is responsible for.
B. An alternate disaster plan coordinator will also be named in the plan. The alternate should be a person who has authority and qualifications similar to the primary coordinator and must be trained in their responsibilities.
C. Assigned personnel must be trained to carry out their duties in accordance with the overall emergency disaster plan. The number of members on each of the teams depends on the size and diversity of the employee work force and normal number of visitors and customers within their area of the facility
D. Training. One of the most important functions of the disaster plan coordinator and staff, on both the corporate and plant levels is training. Training for each type disaster is essential in developing a disaster-control plan and keeping it functioning. Employees must realize that an emergency plan is vital and real. The plan cannot be usefully if it remains a remote idea. Training and rehearsals are time consuming, but they keep the program in good working order. Training of key people will be of little value unless it reaches all employees. The better informed and prepared the work force is, the less panic and confusion during the emergency.
E. Practice alerts, even in a classroom environment, should be conducted to make sure that the employees know where to report and what their duties are. Even the most carefully developed and prepared plans can develop flaws when put into practice, and only periodic rehearsals can reveal them. If this is not done, all the planning effort will have been wasted.
F. Management should assure employees that the company is doing everything possible to prevent injury to them, that every employee is an essential and necessary part of the team, and that the disaster-control organization is ready for any emergency. Such assurance will go a long way toward developing a state of mind that will not panic. Then when disaster does strike, emergency forces snap into action, workers gather visitors and customers and file quietly to their designated safe areas away from the facility. Such planning is further evidence of management's concern for everyone's safety.
G. Command headquarters. A command headquarters should be planned for any emergency, which may occur. Coordination of the disaster control organization should come from a well-equipped and well-protected control room. The headquarters should be equipped with telephones, sound-powered phones, public address system, maps of the facility, emergency lighting and electric power, and two-way radios for communication locally.
10.6 - Medical treatment plans.
A. Key personnel should be trained in first aid and CPR. The MaD Technical Services disaster plan coordinator shall maintain a list of those trained and qualified personnel. Responsibility for monitoring and ensuring initial and recurring training is accomplished, shall be the responsibility of the Safety Representative.
B. All supervisory personnel should be encouraged to enroll in a first aid course and to learn CPR. Those employees who work around high voltage equipment shall be required to be certified annually in CPR.
10.7 - Communications system.
Good communications are necessary for effective control and flexibility in a disaster situation. Communications include the telephone, radio, messengers, and a facility alarm system.
The emergency plan should provide for adequate telephones in an emergency headquarters to handle both incoming and outgoing calls. Panic and disintegration of the organization will develop quickly if these calls are not handled with dispatch. The disaster plan must anticipate the possibility of losing normal telephone communications and electric power.
10.8 - Shutdown procedures.
Key department personnel should be knowledgeable of where emergency shutdown switches and valves are located. Depending on the type of emergency, main electricity to machines and natural gas may need to be shutdown to the effected area within the facility.
10.9 - Evacuation procedures. Safe evacuation routes should be conspicuously posted in internal work areas where direct access to an exterior emergency exit may not be obvious. An emergency exit notice should also be posted. Newly assigned employees must be briefed on the safest evacuation route from his or her designated work area.
10.10 - Detailed Emergency Procedures.
A. MaD Technical Services employees and subcontractors will abide by the project emergency procedures prescribed by any General Contractor Safety Manager. All employees will receive a review of emergency procedures during the project safety orientation.
B. Emergency telephone numbers for any General Contractor safety and security, as well as local emergency services, shall be posted in the jobsite office or in conspicuously designated areas.
C. In the event of an evacuation all MaD Technical Services employees will meet at a designated location. Each foreman will be responsible to verify that his crew has safely evacuated. No MaD Technical Services employee is to return to the jobsite until the project superintendent gives an all clear.