A.        Each MaD Technical Services construction office shall be equipped with a standard first aid kit suitable for the size of the workforce.  Additional first kits may be strategically positioned throughout the workplace and/or jobsite.  The location of each kit will be communicated to all employees and shall be clearly marked “First Aid.”

B.        Vehicle size first aid kits shall be maintained in each MaD Technical Services construction/project-use vehicle.

C.        All first aid supplies shall be inspected at least monthly and replenished as required.


D.        Accident / Injury reporting: All accidents, near miss incidents and injuries shall be reported to MaD Technical Services Safety Representative. Following an injury:

1)        The employee’s injury will be evaluated and first aid rendered.

2)        If the injury requires medical attention the employee will be escorted to the determined clinic. Further evaluation and treatment will be rendered.

Note:    In the event of a life threatening emergency contact 911 for emergency medical assistance.

3)        A determination will be made by MaD Technical Services site supervision and safety representative as to whether or not the injured, and any other involved are to be drug tested.  Usually a post-accident drug test is required.

4)        An Employer's Initial Report of Industrial Injury, Accident and Property Damage form will be completed for all injuries requiring medical attention, even if only first aid, when rendered at either an onsite clinic or outside medical facility.

5)        A supervisor's report or Statement of Injury will be completed by the employees' supervisor.

6)        An investigation into the incident will be completed by MaD Technical Services Safety Representative, even if no serious injury occurred.

7)        A copy of any applicable State document on Employer's Initial Report of Industrial Injury, Accident and Property Damage form, Supervisor's report or Statement of Injury will be submitted to the MaD Technical Services Safety Representative for the employer provided workers' compensation coverage. 

8)        All first aid cases may be recorded on a First Aid Log maintained by MaD Technical Services Safety Representative.

E.        Accident Review:

Following an injury or near miss accident, the incident will be reviewed with the Project Manager and onsite supervision. This review will address the effectiveness of our program, any additional task training that may be needed and measures to prevent recurrence.

Chapter 10

10.0    Emergency Planning and Procedures.

10.1     Emergency Planning.  No Industrial, Commercial or Mercantile organization is immune to disaster.  Emergencies can arise at any time and from many causes, but the potential loss is the same - people and property. Advance planning for emergencies is the only way to minimize this potential loss.

A.        Planning is necessary - it is not a luxury, rather it is good insurance. Even though professionally trained emergency help and assistance may be available, the need for in-house emergency planning is still your first line of defense. A comprehensive management plan is intended to take care of all expected emergencies. This includes both the natural disasters and the common accident situation. Quite often emergency planning is assigned solely to the safety and health professional. This is fine, but there is a real need for the corporate management to be fully involved in the many decisions that must be made.

B.        The safety of our employees, visitors, and customers must be the first concern in planning for an emergency.  Care for the injured must be available immediately.  In some situations, evacuation may be necessary.

C.        Careful consideration shall be given to protecting the property and the operation.  In a new facility, consideration shall be given to arranging and locating certain facilities and operations to provide greater inherent safety to the entire operation.  In general, all emergency plans will include cleanup details necessary for the situation.

D.        Finally, planning may be concerned with restoring business to normal.  In emergencies likely to damage or close a facility or job site, the question of resuming operations under conditions of temporary wiring, lack of heating, or repair and construction work shall always be considered.

E.        Regardless of the size of the MaD Technical Services project workforce, management will be responsible for developing and operating a program, which is designed to meet these eventualities.  An effective plan requires the same good organization and administration as any business undertaking.  There is no one emergency plan that will do all things for all organizations.  Therefore, a plan that fits the needs of the workplace, project and/or facility will be developed.

F.        Emergency plans involve organizing and training of small groups of people to perform specialized services, such as fire fighting or first aid.  Small, well-trained groups can serve as a nucleus to be expanded to any size needed to meet any kind of emergency.  Even with outside help available, a self-help plan is the best assurance that losses will be kept to a minimum.

G.        An organization will need to develop several plans to control different types of emergencies.  Although certain basic elements would be common to all plans, the same complete plan could not, for example, be used for a natural disaster, an in-house fire, or the common accident situation.

          Before an organization initiates an emergency plan, it is necessary to evaluate the types of emergencies, potential disasters or accidents that could occur, and the potential harm to people and property.

I.         The basic emergency preparedness plan for MaD Technical Services will include:

1)        A chain of command;

2)        An alarm and/or communication system;

3)        Medical treatment plans;

4)        Evacuation procedures.

10.2     Types of emergencies.

A.        Work Accidents. The "chain reaction" from a so-called "routine" work accident can result in an emergency. For example, a break in a chemical line or toxic vapors from outside the facility entering the ventilation system may create an emergency. Panic caused by a rumor or lack of knowledge can also creates an emergency. Plans for such situations should include establishment of auxiliary areas in the building to be used for medical treatment, a method of notifying employees of the actual situation, a method of quickly taking a head count from shift leaders, and sources of oxygen supplies available on short notice.

B.        Fire and explosion. Except where fires result from large-scale explosions, the fire emergency usually allows a short time for marshalling of firefighters and organizing an evacuation if necessary.  Many conflagrations originate as small fires, that is, fires that could positively be controlled by in-house personnel. Therefore, prompt action by a small, trained group can usually handle the situation. However, plans should include the marshalling of extensive fire fighting forces upon first indication of any fire growing beyond the "small fire" stage.

1)        The main point is this; small fires should be checked as soon as they start. The first five minutes are considered the most important. Good housekeeping, prompt action by trained people, proper equipment, and common-sense precautions will prevent a small fire from becoming a disaster.

2)        Fire protection equipment, especially sprinkler heads and kitchen overhead grease traps and fans, need to be periodically checked to ensure they are not blocked and in working order

3)        Obstructions, such as storage boxes, must remain at least 18 in. from sprinkler heads in order for them to work as designed. Kitchens are the most likely source for fires to originate.  Overhead grease traps must be cleaned at least once daily, or more often in heavy use areas. Non-sparking system cooling fans, used to control the heated trapped grease particles, must also be checked for operability on a regular basis.

C.        Hazardous Materials. Because there are many chemical substances being used today, there must be concern with potential usage and handling problems. There are many rules and procedures to be observed, but again one must ask the question, what if a safeguard fails?  What if the container cracks and substances leak out?  In addition to normal hazards, area there potential chemical reactions with other substances that cause still further dangers to people and property?  Any effective emergency plan must also include recognition of the potential for a hazardous chemical spill and its containment.

10.3     Plan-of-action considerations. Following the assessment of potential emergencies, the next step is to translate these needs into a plan of action.

MaD Technical Services management will be in charge of drafting a policy and getting the plan underway. The Safety Representative or another member of the safety committee will be appointed emergency planning coordinator.

Health and safety, medical, fire, and security personnel will be involved.

Supervision will be consulted.

Contacts with local law enforcement and fire departments are necessary.

The cost and effort involved in giving immediate attention to emergency planning can be justified by weighing the cost of preparedness against the possibility of yearly losses from accidents, fires and other unplanned events.

10.4     Program considerations. The preliminary aspects of emergency planning - the need for advance planning and an evaluation of the type of emergencies and their potential harm to people and property have already been discussed.  The next logical step is to translate this need into a working plan within the organizational structure.  In some cases, this will require working with other agencies to most fully protect the company's operation.

A.        Advance planning is the key.  It is necessary to develop a written set of plans for action.  The plans should be developed locally within the company (and corporate structure) and be in cooperation with other neighboring or similar organizations and with government agencies.  It may not always be possible for them to fully cooperate or participate, but through planned action each organization should be aware of certain available assistance. The company may need to plan to be largely dependent upon its own resources to provide the internal safety.

B.        A description of the expected disasters with a risk statement.

C.        A map of the plant or facility showing equipment, medical and first aid, fire control apparatus, shelters, command center, and evacuation routes.

D.        A list (which may also be posted) of cooperating agencies and how to reach them. ---A plant or facility warning system.

E.        A central communication center, including home contacts of employees.

A shutdown procedure, including internal security procedures.

10.5     Chain of command.   A MaD Technical Services disaster plan coordinator should be appointed.

The disaster plan coordinator should be a member of top management, because he/she will have to be able to delegate authority and speak for the company.  The coordinator's regular duties should be such that the greater part of their time will normally be spent at the workplace he/she is responsible for.

An alternate disaster plan coordinator will also be named in the plan. The alternate should be a person who has authority and qualifications similar to the primary coordinator and must be trained in their responsibilities.

C.        Assigned personnel must be trained to carry out their duties in accordance with the overall emergency disaster plan.  The number of members on each of the teams depends on the size and diversity of the employee work force and normal number of visitors and customers within their area of the facility

D.        Training. One of the most important functions of the disaster plan coordinator and staff, on both the corporate and plant levels is training.  Training for each type disaster is essential in developing a disaster-control plan and keeping it functioning.  Employees must realize that an emergency plan is vital and real.  The plan cannot be usefully if it remains a remote idea. Training and rehearsals are time consuming, but they keep the program in good working order.  Training of key people will be of little value unless it reaches all employees.  The better informed and prepared the work force is, the less panic and confusion during the emergency.

E.        Practice alerts, even in a classroom environment, should be conducted to make sure that the employees know where to report and what their duties are. Even the most carefully developed